Waruni Prasanga
Import Export Documentation Executive
Pitakotte,1
Summary
Energetic and self-motivated professional with over 6 years of experience in both import and export operations. Adept at handling high-volume, deadline-driven environments with a strong focus on export documentation and import compliance . Proven ability to manage logistics operations, ensure adherence to international trade regulations, and optimize workflows for efficient supply chain management. Seeking to apply my skills and knowledge in a dynamic and challenging role that drives operational efficiency and fosters career growth.
Overview
10
10
years of professional experience
3
3
years of post-secondary education
2
2
Languages
Work History
Import Export Documentation Executive
NMI Infra (Pvt) Ltd
Boralesgamuwa South, Colombo District
05.2024 - Current
- Assisted in negotiating favorable shipping rates with carriers, lowering overall transportation costs for the company.
- Ensured timely submission of required import approval's paperwork, resulting in increased timely clearance.
- Played a key role in maintaining the company''s reputation for timely deliveries and high-quality service by consistently meeting or exceeding customer expectations throughout the export process.
- Supported development of standardized documents and templates.
Import/ Export Executive
Tantri Trailers (PVT) LTD
Peliyagoda, Gampaha District
02.2024 - 05.2024
- Oversee export/import operations under the Trade and Investment Enhancement Program (TIEP)
- Coordinate shipments, including documentation, customs, and logistics
- Collaborate with international clients and suppliers to ensure seamless transactions
- Prepare reports and analyze data to drive decision-making and optimize operations
Junior Import/ Export Executive
Variosystems (PVT) LTD
Kotadeniyawa, Gampaha District
01.2022 - 01.2024
- Managed over 10 shipments and handled 120+ receiving emails daily, ensuring efficient processing and timely updates.
- Directed export control operations, ensuring compliance with international regulations, company policies, and secure handling of specialized shipments; streamlined documentation, approvals, and processes to enhance operational efficiency and minimize errors.
- Collaborated with cross-functional teams and stakeholders to resolve logistics challenges, facilitated raw material transfers between BOI companies, and secured subcontract approvals from the Board of Investment to ensure smooth project execution.
- Reviewed and verified courier and forwarder invoices for financial accuracy, contributed to cost control, and provided timely monthly export reconciliations to the Finance Department for accurate reporting.
- Managed export certifications (GSP, COC) and obtained security approvals for ‘Shipment Not Open’ from the Air Force, ensuring compliance with trade standards and safety protocols.
- Coordinated shipments with forwarders using Incoterms and SAP for optimal logistics management; oversaw urgent shipments during peak seasons by prioritizing critical orders and closely monitoring delivery schedules.
- Implemented process improvements in export documentation and staff training, boosting operational efficiency, reducing errors, and enhancing team performance.
Senior Import/Export Assistant
Variosystems (PVT) LTD
Kotadeniyawa, Gampaha District
01.2020 - 12.2021
Sales Assistant
Variosystems (PVT) LTD
Kotadeniyawa, Gampaha District
07.2017 - 12.2019
Account Assistant
S & S Lanka Gloves (PVT) LTD
Gonawila, Kurunegala District
10.2014 - 06.2017
- Orchestrated the preparation of monthly stock reports, ensuring accurate and comprehensive insights into inventory levels and trends
- Timely and accurate filing of VAT returns, demonstrating a commitment to regulatory compliance and financial transparency
- Successfully handled cash float responsibilities with foreign and rupee currency
- Streamlined the preparation of payment documents, utilizing a keen eye for detail to ensure accuracy and compliance with financial protocols
- Demonstrated proficiency in handling cheque payments and managing creditor relationships, contributing to the smooth functioning of the financial operations
- Proficiently prepared detailed cost statements for Exports, specializing in APTA, GSP, and ISFTA frameworks to facilitate smooth cross-border transactions
- Managed end-to-end export processes, expertly handling and validating shipping documents to ensure compliance with international trade regulations
Education
Advanced Diploma - Logistics Management
National Institute of Business Management (NIBM)
Colombo 01.2005 - 12/2013
Advanced Level - Math Scheme
Pannala National School
Pannala 03.2011 - 08.2013
Ordinary Level -
Pannala National School
Pannala 01.2010 - 12.2010
Skills
Negotiation
Shipping procedures mastery
Continuous improvement mindset
Strong organizational skills
Teamwork and cooperation
Time management
Customer assistance
Excellent communication
SAP ERP System
Microsoft Office
Negotiation
Adaptability
Personal Information
- Date of Birth: 02/19/94
- Gender: Female
- Nationality: Sri Lankan
- Marital status : Married
Additional Information
Non related referees will be provided on request.
Timeline
Import Export Documentation Executive
NMI Infra (Pvt) Ltd
05.2024 - Current
Import/ Export Executive
Tantri Trailers (PVT) LTD
02.2024 - 05.2024
Junior Import/ Export Executive
Variosystems (PVT) LTD
01.2022 - 01.2024
Senior Import/Export Assistant
Variosystems (PVT) LTD
01.2020 - 12.2021
Sales Assistant
Variosystems (PVT) LTD
07.2017 - 12.2019
Account Assistant
S & S Lanka Gloves (PVT) LTD
10.2014 - 06.2017
Advanced Level - Math Scheme
Pannala National School
03.2011 - 08.2013
Ordinary Level -
Pannala National School
01.2010 - 12.2010
Advanced Diploma - Logistics Management
National Institute of Business Management (NIBM)
01.2005 - 12/2013
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