Nayomi Bandara

Lead the full spectrum of People & Culture operations for the Sri Lanka office driving talent acquisition, employee engagement, compliance, and HR administration ensuring seamless alignment with corporate objectives while reporting directly to the Head of HR at the Australia headquarters.

• Assist with the day-to-day operations of the People and Culture functions and duties.
• Provide professional, business-focused People and Culture solutions to the WA Dealership Network.
• Ensure compliance by compiling and updating documentation, including pre employment conditions and licenses.
• Manage the apprenticeship process including registration, incentives and funding, probation periods, progression, support and providing advice to managers.
• Coordinate and maintain fuel cards for employees.
• Maintain relevant HR information systems and employee files.
• Assist the payroll team, including processing payroll accurately and efficiently and preparing reports.
• Perform clerical duties such as regular filing and archiving of payroll information, maintain templates and master copies of documents.
• Provision of administrative functions, ensuring relevant documentation is maintained.
• Liaise with dealerships and colleagues in a professional and courteous manner.
• Perform other job-related duties at the discretion of management as required.

OPERATIONAL/FUNCTIONAL

OCCUPATIONAL HEALTH AND SAFETY

• Comply with all health, safety and hygiene policies, systems, and OH&S legislation to maintain an appropriate working environment.
• Ensure all departmental work areas in a clean, hygienic, and safe state always Report and document all incidents, accidents, injuries, hazards, or property damage as per the company policy

• Contributed to the overall achievement of the following areas under the Compensation, Payroll Administration and Statutory Compliance areas Ex & above within Legato HR Operations for MAS, thereby supporting the achievement of activities in line with set standards.
• Payroll Fusion & EBS Reconciliation.
• EPF/ETF Reporting. Liaise with relevant parties and execute salary Updates, Reporting and reconciliation activities for the Executive and above cadre, in a timely and accurate manner whilst connecting with the AM to DGM Payroll Validation & Processing to rectify issues and bottle necks, thereby minimizing delays.
• Maintain accurate employee records such as no-pay, incentive and EPF/ETF and other documents related to employee details, in order to support administrative and statutory requirements and audits.
• Create, update and maintain accurate employee salary details Responding and acting upon tickets in ReachHR Ticketing system.
• Ensure salaries, increments and arrears are processed with the required authorization.
• Generate the payroll input report, complete the reconciliation and forward to the 3rd party vendor for payment of salaries within the stipulated timelines.
• Ensure all reports are sent to the Finance department within the stipulated timelines for monthly accounting & reporting purposes.
• Perform reconciliation of salary details and submit reports to Management and Inland Revenue Department as per schedule Verify and confirm employee records, generate salary reports, whilst addressing and providing feedback to all related queries within the stipulated SLA timelines, thereby maintaining customer satisfaction.
• Identify and rectify system errors/bugs by directing them to the respective technical support team, whilst ensuring timely feedback and rectification of issues.
• Conduct Quarterly CSA Audits and send to Corporate Team Ensure relevant documents, databases and reporting related to the following areas are updated and maintained as per the standards.

• Ability to carry out all tasks pertaining to computerization, preparation of salaries in an accurate manner on a monthly basis
• Verify and audit payroll inputs to eliminate errors. Execute the staff benefit process smoothly in order to gain maximum staff satisfaction.
• Facilitate documentation requests pertaining to employment and payroll. Master data update in Human Resources Management System.
• Prepare Management reports to ensure the availability of information for decision making.
• Prepare monthly reconciliation reports in payroll execution.
• Maintain relevant databases for allowances, Salary payments.
• Payroll transaction update.
• Tax calculation. (PAYE, LUMPSUM) Preparation of statutory reports EPF/ETF Returns, Branch Cost Reports/Loan Reports.

• Handling new Recruits Bank Details, Existing employees Bank account changes & salary return reports for Payroll.
• Creating Employee Profiles for non - executive Recruitment and process for payroll.
• Maintain the personal files of Executive/Non Executive staff. Maintain and update the internship database & issuing letters related to Internship.
• Handling employee off boarding process.
• Handling Confirmation/Appointment/Re designation/ Transfers.

• Payroll administration of power plant staff.
• Issuing letters related to employment Drafting job advertisements, job posting and take part at the interviews whenever required.
• Coordinating the staff performance appraisals Handling Confirmation/Contract Renewal & Employee Resignation Processes.
• Dealing with all the EPF/ETF administrative matters with the labour department, including registering new establishments and employees.
• Support the head of HR in disciplinary matters and inquiries Liaising with EFC related to LT cases, disciplinary matters and Attending to LT represent the company for ongoing LT cases.
• Coordinating training programs and welfare activities for all levels. Participate in updating and renewing the company policy level documents related to HR.
• Maintain the personal files of Head office & power plant staff.
• Maintain and update the master employee database & training log.
• Handling the company health insurance benefit scheme.
• Attended to employees work related grievances.
• Coordinate the foreign/Local travel requirements of staff, Senior Management and MD.