Gihan Ayeshan
Nugegoda, Colombo
Summary
"Results-oriented Event Management professional with 7 years of hands-on experience coordinating and executing successful events. Proven track record in managing diverse logistical details, negotiating with vendors, and delivering seamless, memorable experiences. A skilled multitasker adept at handling various aspects of event planning simultaneously. Known for innovative problem-solving, strong client relationships, and a commitment to excellence in all stages of event execution. Seeking to leverage expertise in a challenging role to contribute to the success of future events.
Overview
7
7
years of professional experience
Work History
Senior Manage, Brand Activation and Events
Aeventive Private Limited
Colombo
08.2023 - Current
- Develop and execute strategic plans for diverse events, ensuring alignment with organizational objectives.
- Lead and mentor a team of event professionals, providing guidance and support to ensure successful event delivery and Collaborate with cross-functional teams, including marketing, sales, and production, to achieve seamless event coordination.
- Understand client goals and expectations, delivering events that exceed client satisfaction and contribute to long-term partnerships.
- Develop, monitor, and manage event budgets, ensuring cost-effectiveness and financial success.
- Oversee all logistical aspects of events, including venue selection, catering, audio-visual requirements, and transportation.
- Anticipate and address potential challenges, employing effective problem-solving skills to ensure smooth event operations.
- Implement and maintain the highest quality standards for events, focusing on design, content, and overall attendee experience.
- Conduct post-event evaluations, gathering feedback and insights to continuously improve future events and enhance overall event management processes.
Manager, Brand Activations and Events
Aeventive Private Limited
Colombo
05.2022 - 08.2023
- Plan and coordinate various aspects of events, including logistics, scheduling, and on-site execution and Ensure all elements of an event are organized and executed seamlessly to meet client and stakeholder expectations.
- Secure cost-effective contracts and oversee vendor performance to ensure the successful delivery of services.
- Develop and manage event budgets, ensuring financial goals are met and costs are kept within approved limits and Track expenses, analyze variances, and implement cost-saving measures when necessary.
- Maintain strong client relationships through effective communication and responsiveness.
- Coordinate logistical details, such as transportation, catering, audio-visual requirements, and seating arrangements.
- Oversee on-site operations to ensure a smooth flow of events, troubleshoot issues, and manage event staff.
- Develop and implement marketing strategies to promote events and attract attendees.
- Identify potential risks associated with events and develop contingency plans.
- Conduct post-event evaluations, gather feedback from participants, and analyze event success.
Assistant Manager, Brand Activations and Events
Aeventive Private Limited
Colombo
05.2019 - 04.2022
- Assist in the planning and coordination of various aspects of events, including logistics, scheduling, and pre-event preparations.
- Collaborate with the event management team to ensure all details are organized and executed seamlessly.
- contribute to cost-saving measures when necessary.
- Contribute to maintaining positive client relationships through effective and timely communication.
- Coordinating logistical details such as transportation, catering, audio-visual requirements, and venue setup.
- Utilizing various channels, including social media and email campaigns, to increase event visibility.
- Support the post-event evaluation process by gathering feedback and analyzing event success.
Event Executive
Aeventive Private Limited
Colombo
01.2017 - 04.2019
- Collaborate with team members to ensure all planning details are executed seamlessly.
- Liaise with vendors, suppliers, and service providers to negotiate contracts and ensure the timely delivery of required services.
- Track expenses, analyze budget variances, and contribute to cost-saving measures when needed.
- Facilitate effective communication between clients, team members, and external stakeholders.
- Provide on-site support during events to ensure smooth operations and Address any unforeseen issues, oversee event setup, and coordinate with staff to maintain event timelines.
- Manage administrative tasks such as preparing event-related documents, schedules, and correspondence.
Education
BBA - Hospitality And Leisure Management
University of Colombo
Colombo02-2017
Skills
- Creativity and Innovation
- Resource Allocation
- Data Analytics
- Budget Management
- Team Leadership
- Cross-Functional Communication
- Problem-Solving
- MS Office (Advanced)
- Google Docs/Sheets (Advanced)
Languages
Sinhala
First Language
English
Upper Intermediate (B2)
B2
References
References available upon request.
Timeline
Senior Manage, Brand Activation and Events
Aeventive Private Limited
08.2023 - Current
Manager, Brand Activations and Events
Aeventive Private Limited
05.2022 - 08.2023
Assistant Manager, Brand Activations and Events
Aeventive Private Limited
05.2019 - 04.2022
Event Executive
Aeventive Private Limited
01.2017 - 04.2019
BBA - Hospitality And Leisure Management
University of Colombo
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