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Chantelle Jayasingha
Virtual Personal Assistant
Colombo
Summary
Professional and knowledgeable personal assistant offering several years of experience in administrative support to senior management members.
Overview
10
10
years of professional experience
1
1
Language
Work History
Virtual Assistant
Private Client
12.2022 - 04.2024
- Managing the client's apartment bookings received through Airbnb and direct bookings
- Liaising with guests that booked client's apartments
- Email management of client
- Calendar management of client
- Handling the client's travel arrangements
- Maintaining records on booking revenue and expenses
PA to Director Sales & Technical
JAT Holdings PLC
3 2021 - 10.2022
- Managing the Director’s calendar and scheduling physical and virtual meetings
- Taking meeting minutes
- Coordinating on the necessary documentation required for meetings
- Coordinating overseas travel arrangements
- Managing the Director’s emails
- Preparing sales reports and presentations
Executive Secretary to the Chief Operating Officer
Overseas Realty PLC
11.2019 - 09.2020
- Managing the COO's calendar and scheduling physical and virtual meetings
- Taking meeting minutes at AGMs, EGMs and Council Meetings
- Coordinating on the necessary documentation required for AGMs, EGMs and Council Meetings
- Maintaining a database for client invoices
- Following up on outstanding receivables
- Preparing Management Agreements in coordination with the Legal team
- Preparing Requests for Proposal (RFP) for new projects and coordinating with sub-contractors
Assistant Merchandiser
Marks and Spencer
2 2016 - 12.2018
- Working in collaboration with the buying teams (UK) and supplier base
- Purchase order system management (SAP) - high level of expertise in the SAP system in tracking, amending and issuing purchase orders
- Solving / managing the problems and organizing the tasks in the (Critical path) to meet the relevant deadlines from order confirmation till FOB date
- Analyzing the market trends and buyers' requirement and developing creative and innovative samples that would differentiate our clients' products in the marketplace of my own responsibility
- Coordinating with buyer's / fabric team for approval of fabric, Strike off, Lab dips, Trims, etc
- Working with the team to establish seasonal business goals, Business unit budgets, product categories and innovations, and improvements in critical path management
- Responsibly working in collaboration with the technical team which includes sampling, fit & preproduction approvals, testing, and system updates for timely inspection & delivery
- Establishing and maintaining each style in the PLM (product life cycle management) system
Administration Coordinator
Marks and Spencer
03.2014 - 02.2016
- Handling the hotel reservation sector for all Marks and Spencer staff in UK travelling to Sri Lanka and Sri Lankan staff travelling to UK
- Negotiating hotel rates with five-star hotels in Sri Lanka
- Handling the travel sector and visa requirements when staff travel overseas for buying meetings
- Managing the administration and ensuring stationery and office equipment are ordered on time along with keeping records,
- Arranging internal travel for all staff and ensuring that vehicles are utilized the within the given budget and mileage
- Arranging and coordinating conference events for overseas buyers and internal office events.
Education
Bachelor of Arts - International Business And Finance
University of The West of Scotland
04.2001 -
Chartered Institute of Management Accountants (CIMA UK)
04.2001 -
Advanced Level (Edexcel)
04.2001 -
Ordinary Level (Cambridge)
04.2001 -
Skills
Communication
Time management
Calendar management
Creativity and aesthetics
Email management
MS Office
Presentational skills
Business Correspondence
City
Colombo
State
Sri Lanka
Personal Information
- Gender: Female
- Marital Status: Married
Interests
Fitness
Travelling
Books on business and self-development
Movies
Music
Timeline
Virtual Assistant
Private Client
12.2022 - 04.2024
Executive Secretary to the Chief Operating Officer
Overseas Realty PLC
11.2019 - 09.2020
Administration Coordinator
Marks and Spencer
03.2014 - 02.2016
Bachelor of Arts - International Business And Finance
University of The West of Scotland
04.2001 -
Chartered Institute of Management Accountants (CIMA UK)
04.2001 -
Advanced Level (Edexcel)
04.2001 -
Ordinary Level (Cambridge)
04.2001 -
PA to Director Sales & Technical
JAT Holdings PLC
3 2021 - 10.2022
Assistant Merchandiser
Marks and Spencer
2 2016 - 12.2018
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